Identify and key data into Imaging/OCR and SAP systems in an accurate and timely manner while initiating routine approval requests and supporting supplier inquiries for all areas of the Company.
Resolve discrepancies by analyzing easy and medium complexity cases, ensuring an effective and expedient accounts payable operation. Participate in CI driven process changing projects and transitions that impact the accounts payable operation.
Validate/key data from images into imaging and SAP systems in a timely manner according to predetermined guidelines.
Verify that the correct supplier is selected and remit-to-address is correct.
Perform quality checks to ensure that scanned invoice documents are readable and meets predetermined quality standards. Request document rescans as necessary.
Provide documentation required in the resolution of reoccurring problems associated with poor invoice quality and/or documents that cause a slow-down of the scanning operation.
Determine and select the correct processing queue in Imaging/OCR and SAP.
Perform 3-way match verifying the accuracy of the purchase order to the invoice.
Ensure adequate accounting approvals are present prior to processing invoices for payment.
Support and assist in the image system maintenance by monitoring and ensuring that all documents scanned are readable prior to indexing and entry into the systems.
Analyzes easy and medium complexity cases (emails, workflow, and other queues) regarding invoice discrepancies and drives their timely resolution ensuring payment and maximizing discounts earned
Ensures compliance with Company policy, regulatory and legal guidelines
Determine and perform corrective action needed to resolve discrepancies within predetermined payment terms
Negotiate/resolve settlement disbursements from supplier correspondence
Review and determine documents eligibility for monthly, quarterly, and annual accrual
Identify internal and/or external process breakdown and work to eliminate root cause of invoice discrepancies
Approve company-wide operating expense purchase request documents.
Verify and ensure all payment request documents have correct general ledger account numbers.
Ensure payment request documents comply with CP1-19-1 guidelines.
Prepare necessary documentation to obtain required level of approval.
Train employees/managers on approval matrix requirements.
Review system approval hierarchy to ensure compliance with Company Policy Approval Matrix.
Initiate and participate in meetings with internal and/or external contacts
Recommend process improvements
Special projects as assigned by Supervisor.
Serve as primary contact for assigned accounts
Train and assist other coordinators in the area
Performs other duties as assigned
W.W. Grainger, Inc. is a broad line, business-to-business distributor of maintenance, repair and operating (MRO) supplies
and other related products and services. More than 3.2 million businesses and institutions worldwide rely on Grainger
for products such as safety gloves, ladders, motors and janitorial supplies, along with services like inventory management
and technical support. These customers represent a broad collection of industries including healthcare, manufacturing,
government and hospitality. They place orders online, on mobile devices, through sales representatives, over the phone
and at local branches. Approximately 5,000 suppliers provide Grainger with more than 1.6 million products stocked in Grainger’s
distribution centers (DCs) and branches worldwide. For more information on Grainger, visit www.grainger.com/investor.
Requisitos
BA/BS Degree in accounting or business or equivalent work experience
English proficiency, both written and verbal, required
French proficiency a plus
Some Expertise in Accounts Payables and SAP – AP module is preferred
Possess a comprehensive understanding of business principles
Knowledge and understanding of GAAP and Sarbanes Oxley control compliance law and regulations is preferred
Must possess good communication skills with the ability to work effectively with internal and external business partners.
Must demonstrate a commitment to Company values and goals.
Must possess good negotiation and problem-solving skills.
Knowledge and understanding of Microsoft Office Suite.
