Administrative Assistant

Req ID: Job Function: Internal Administration Full:Time/Part:Time: Full:time
Contract Type: Permanent
Job Level: Entry:level
Purpose of the position: Responsible for administrative tasks and reception

Tasks

* Answer and transfer phone calls and keep updated directories of the BU.

* Respond with quality, efficiency, kindness to the visitors related to pick up OPS documents and invoices

* Respond with quality, efficiency, kindness to the general visitors and conduct them with whom they correspond.

* Check and control the meeting spaces in the BU.

* Procure, control, distribution and receipt of office supplies.

* Registration of entrance and exit of people outside the institution.

* Assist managers in all administrative task.

* Assist General Manager

* Letters (ports, commercial references, Colon Free Zone pass)

* Coordination and follow up of the executive transport and the messenger between the different sites

* Support to internal activities

* Support needs related to administration and security areas

Decision Making Authority

* Stop any work where in your opinion it would be deemed unsafe to proceed in co:operation with local Management.

* Barricade any restricted or unsafe areas in the workplace

* Conference room administration

* Agendas reviewing

Skills and Requirements

Function: / Market and Industry Knowledge / Business Acumen / Process working

* None

Skills and Competencies

* Good communication skills

* Ability to motivate others

* Presentation skills

* Administrative skills

* Team player

Educational background / Work experience

* none

Language skills

* Local Language and English speaking.

Computer Literacy

* MS office skills and good knowledge regarding PA IT systems:ul