1.Scope of workManages the service provider to ensure they deliver a cohesive high quality service, and manage the Scope of Work (SOW) as per contractual agreement covering (but not limited to) General Administration, Meet and Greet, Accounting, Travels and Hotel arrangement
2.DUTIES AND RESPONSIBILITIESüAll expat’s travel arrangement, hotel, schedule and coordination
üAll expat’s files – updates / coordination with HR department for visa and work permit processing (requirements)
üAll expats international files/docs (health insurance +++, tax docs for signing, etc..)
üDHL sending / receiving
üIn-charge to receive expats travel expense and process payment via petty cash
üIn-charge to coordinate with the “partner” to receive all invoicesfor payment processing
üIn-charge to receive all deliveries of special items from supplier for asset logging and documentation before sending to site
üIn-charge as “meet and greet personnel” for ADEN visitors in Panama
üIn-charge to – encoding of MR for all procurement agenda as per updated procedure (support to site team)
üIn-charge to keep files from site operation office to company’s main office by monthly archiving and tracking (sealed invoices)
üAdministrative support for document translation (SOP English/Spanish)
üTo be trained for international communication line between Panama, China, Africa offices for administrative support as required.
üFlexibility in work schedules and conditions as required and advised by the management to complete the task assigned in due time.
3.Skills/KNOWLEDGE/ABILITIES and specificationsØMinimum 5years experience in administrative and office management role
ØStrong organization, leadership, people management and team building skills
ØIT literate in Microsoft Office programmes and integrated quality management systems
ØGood verbal and numerate skills
ØFluent in English (written and spoken), and Spanish language as main dialect
ØAbility to accurately complete all documentation and paperwork effectively and efficiently
ØImplement and maintain a paper-trail and filing system for internal auditing purposes
ØAbility to understand and be familiar with general work flow processes, procedures and systems
ØAbility to understand and follow verbal and written instructions at a high professional standard
4.reportingØDirectly reporting the Project Manager.
El contenido de este aviso es de propiedad del anunciante. Los requisitos de la posición son definidos y administrados por el anunciante sin que Konzerta sea responsable por ello.
Ciudad: penonomé
