Executive Director Summary: TheExecutive Director (ED) reports to the CEO of Floating Doctors and will function as the chief operating officer in Panama ensuring sustainable, transparent, and efficient operations and stewardship of both human and financial resources for the execution of the mission of Floating Doctors. The ED will provide the leadership and management direction necessary to ensure that the organization creates and implements the proper operational policies and controls, administrative and reporting procedures, and people systems. By fostering an inclusive and transparent culture, ensuring financial strength anddriving operating efficiency, the ED will be responsible for establishing operational stability, developing its resiliency and positioning it for future growth.
Key Job Responsibilities:
- Execute the Floating Doctors’ mission by balancing both the organizational goals and needs of the on-the-ground staff and client population in Panama.
- Establish and oversee all program delivery in Panama. As such they will direct and organize the work of the operations teams.
- Supervise the operations of the various clinics of Floating Doctors.
- Present at quarterly Board meetings of Floating Doctors and communicate Board-set goals and expectations to Panama-based team.
- Propose specific mission objectives and strategic initiatives that promote the effectiveness of Floating Doctors in program delivery.
- Develop, implement and support policies and procedures that ensure a transparent, inclusive and supportive culture and otherwise enhance the organizational mission.
- Manage the leadership team made up of Panama-based managers including but not limited to: Operations Manager, Facilities Manager, Financial Controller, and any program-level directors (e.g. Medical Director, Dental Director, Veterinary Director). (See Organizational Chart)
- Provide support to the leadership team who in turn manage the Panama-based team of Fellowships and Support Personnel. Establish and monitor staff performance and developmental goals, assign accountabilities, set individual objectives, establish priorities, conduct regular performance appraisals, and recommend salary adjustments. (See Organizational Chart)
- Evaluate overall program effectiveness through interpretation of data and metrics.
- Manage and support relationships with partners, vendors, community organizations, providers, and businesses that make the mission possible.
- Interface with volunteers and teams when able by aiming to participate in one single-day clinic and one multi-day clinic per month.
- Maintain adequate financial controls and records to ensure proper expenditures and reporting to achieve legal and regulatory compliance with obligations to the Board, donors, granting organizations, and regulatory agencies.
- Ensure that funds that are raised are directly applied to activities that fulfill the mission of Floating Doctors - maximizing the use of donated funds for direct service for the people in the service areas of the facilities in Panama.
- Represent the organization, its mission and activities in a transparent and ethical manner at all times to all people and organizations.
- Recruit, train, and supervise necessary staff for the provision of direct services and proper administration.
- File timely and accurate reports to all applicable governmental and regulatory agencies as required.
- Upgrade and implement an appropriate system of policies, internal controls, accounting standards, and procedures.
Required Qualifications:
- Spanish and English fluency
- Education and/or work experience in finance (MBA desirable)
- Minimum 1-year commitment (3-year desirable)
- Commitment to live full-time on the Floating Doctors Base on Isla San Cristobal, Panama for a minimum of the first 6 months in the position; option to continue to live on Base or move to independent housing in Bocas del Toro after 6 months.
- Experience leading a young organization into maturity
- Experience managing people in a leadership capacity
- Established track record and experience building diverse, cross-functional teams and fostering a collaborative, decentralized work environment uniting a diverse group of remotely-located international staff and colleagues
