Panamá, Provincia de PanamáThe International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization with 191-member National Societies. It is guided by its Strategy 2020 which voices our collective vision and determination to move forward in tackling the major challenges that confront humanity in the present decade The Secretariat of the International Federation of Red Cross and Red Crescent Societies (IFRC) is organised in business groups: five Regional offices, one of which is the Americas. Americas Regional supports Americas National Societies to increase humanitarian and development standards, helping them to remain relevant within their country and sustainable and accountable for their actions, guided by the implementation of strategy 2020. The Regional Finance and Administration Unit is responsible for the provision of quality financial services, quality control assurance, finance capacity building and technical advice. It is in the Americas Regional Office based in Panama.
Job PurposeThis post is responsible to provide efficient and effective services in treasury & accounting matters within the Regional Office. The main areas of his/her roles can be summarized as follows: • Accounting • Month end closing routines • Filing • Back up of the finance assistant who performs the treasury functions
Job Duties and Responsibilities1. Accounting • Processes all accounting transactions on a timely manner (e.g. payment requests, working advances, clearances of working advances, supplier invoices, per diems, accruals, adjustments, expenditure reallocations, forecasts, payroll, etc.) • Verifies that all transactions are properly supported with valid justifications. • Book transactions in the financial system daily. • Books the currency revaluation of the supplier’s invoice to the right codes on a weekly basis. • Ensure all the transactions related to the cash flow of banks and petty cash and accurately and timely registered to facilitate the reconciliations. • Provide support to issue accounts statements for the staff to get confirmation of balances 2. Closing of the Month • Supports the Senior Finance Officer with the end of month closure routines according to the accounting checklist • Completes the end of month closure within the established deadlines • Support if necessary, during the preparation of the spreadsheet of outstanding work in advance of national societies and staff in order to gather the correct financial codes, and book the provisions and allocations against the appropriate codes. • Follows up on any outstanding issue highlighted by the Finance Analyst and Senior Finance Officer resulting from the past and current revision of period. • Reconciles balance sheet items such as guarantee deposits, delegates personal items, local payroll and delegate’s monthly subsistence allowance accounts before the closing of the month. 3. Filing • File the supporting documentation of all the transactions in the respective binders (if necessary) • Ensure that documentation that has been retrieved is filed again in the right place • Verify that all the binders have all the documents in a sequential manner (if necessary) • Prepare the binders with the related labels and information (if necessary) • Be responsible to coordinate the disposal of binders when the expiration date has arrived (if necessary) • Retrieve documentation on demand • Be responsible to file the binders that are sent from all the different offices in our archives • Change the binders that are coming from other offices when it is required • Provide support to the auditors to find specific documents 5. Treasury • Full fill all the tasks of the treasurer during her-his absence. Hence this position should know exactly all the tasks and assume the responsibility of the treasurer when it is required. (if necessary) 4. Other tasks • Advises proactively the Senior Finance Officer on systems and process improvement that will contribute to increase the efficiency and effectiveness of the accounting tasks • Supports finance staff activities in order to ensure continuity of services.
EducationRequired: A university or professional school degree in an accounting or finance related area Preferred: 2+ years of field experience in a humanitarian organisation
ExperienceRequired: 3+ years of professional experience in a finance or accounting department Preferred: 2+ years of field experience in a humanitarian organisation
Knowledge, skills and languagesRequired: Self- supported in computing systems (e.g. accounting software package, MS Office programmes) Time management skills Fluently spoken and written Spanish Preferred: Excellent communication skills Fluently spoken and written English Good command of another IFRC official language (French)
Competencies and valuesCommentsApplicants will need to send their applications together with a letter of motivation no later than the closing date. In order to assure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, we ask that you submit your application taking into account the following. Important Note: •Please note that the selected candidate will be hired through a national contract; therefore, only nationals of Panama or foreigners holding a valid work permit will be considered. •The incumbent is responsible to abide by Federation policies, procedures, plans and applicable national laws. •The closing date is midnight Geneva time. •Only those candidates shortlisted for interviews will be notified The position will be based in Panama, Republic of Panama.
The Federation is an equal opportunity employer.