Legal Operations Support Specialist Brand: Estée Lauder Companies Description
Position based in Panama
Excellent written and spoken English and Spanish is required.
Minimum 3 years of experience as a systems administrator, preferably at a multinational company, law firm or shared services.
Experience working with remote teams and/or a shared services environment.
Advanced skills in Microsoft Office 365 applications, including Outlook, Skype, Word, Excel, PowerPoint, OneDrive and SharePoint.
Familiarity with or ability to learn Salesforce, SAP, Concur, a Contracts Database and Workflow (preferably SAP Ariba).
Ability to provide support to multiple executives independently and simultaneously in a fast-paced work environment.
Excellent ability to communicate with all clients.
Must be a team player and willing to help others in their department whenever necessary.
Must be extremely organized and be able to multi-task.
Takes initiative in face of obstacles and identifies what needs to be done and takes action.
Analytical and detail oriented, while working at a fast pace and capable of multi-tasking.
Ability to compile and analyze data from a variety of system sources.
Develops professional relationships and builds rapport with others.
Overall good work ethic and willingness to adapt to change.
Must possess the ability to demonstrate a sense of urgency in appropriate situations.
Exceptional organizational skills and attention to detail is required, with ability to prioritize tasks and manage expectations effectively to complete multiple tasks/projects quickly, efficiently and on time.
Flexibility, agility and responsiveness with ability to pivot as priorities shift.
Commitment to delivering high quality work with keen attention to detail, especially in composing, typing and proofing materials, as well as data entry.
Exemplary client service orientation and professional demeanor.
Clear, concise and effective written and verbal communication skills, including in person, on the phone, chat, and via email, working with executives from different cultures.
Dependable and reliable team member who builds collaborative relationships and is able to work with peers to meet executive expectations.
Demonstrated initiative and creative problem solving.
Desire for continuous learning and professional development.
Provide administrative support to the team:
Provide data entry and maintenance support to the SAP Ariba System and Contract Management systems – 50%
Provide support the Service Management Lead preparing materials, compiling data, monitoring and updating systems and general maintenance tasks of the case management systems – 40%
Provide general administrative support to the Shared Services Legal team (setting up meetings, preparing materials, etc.) – 10%
Primary Location: Latin America-PA-8-Panamá
Job Type: Standard
Shift: 1st (Day) Shift
Job Number: 199392